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They fill it out to provide their TIN to the business paying them. This information is used to report their income to the IRS on a 1099 form.",[958],{"type":129,"attrs":959},{"color":131},{"type":18,"content":961},[962,966,975],{"text":810,"type":22,"marks":963},[964],{"type":129,"attrs":965},{"color":131},{"text":967,"type":22,"marks":968},"W-4 form",[969,972,974],{"type":31,"attrs":970},{"href":971,"uuid":34,"anchor":34,"target":34,"linktype":36},"https://www.irs.gov/forms-pubs/about-form-w-4",{"type":129,"attrs":973},{"color":822},{"type":824},{"text":976,"type":22,"marks":977}," is for employees. They use it to tell their employer how much federal income tax to withhold from their paycheck. This information is based on their personal situation, like filing status and number of dependents.",[978],{"type":129,"attrs":979},{"color":131},{"type":764,"attrs":981,"content":982},{"level":766},[983],{"text":984,"type":22,"marks":985},"How do I get a W9 form?",[986],{"type":129,"attrs":987},{"color":773},{"type":18,"content":989},[990],{"text":991,"type":22,"marks":992},"You can obtain a W9 form through a few simple methods, both digitally and physically:",[993],{"type":129,"attrs":994},{"color":131},{"type":18,"content":996},[997],{"text":998,"type":22,"marks":999},"Digital:",[1000,1001],{"type":38},{"type":129,"attrs":1002},{"color":131},{"type":775,"content":1004},[1005],{"type":778,"content":1006},[1007],{"type":18,"content":1008},[1009,1015],{"text":1010,"type":22,"marks":1011},"IRS website: ",[1012,1013],{"type":38},{"type":129,"attrs":1014},{"color":131},{"text":1016,"type":22,"marks":1017},"The most direct and reliable source is the IRS website, where you can download the latest version of the W9 form 2024 as a PDF.",[1018],{"type":129,"attrs":1019},{"color":131},{"type":18,"content":1021},[1022],{"text":1023,"type":22,"marks":1024},"Physical:",[1025,1026],{"type":38},{"type":129,"attrs":1027},{"color":131},{"type":775,"content":1029},[1030,1045,1060],{"type":778,"content":1031},[1032],{"type":18,"content":1033},[1034,1040],{"text":1035,"type":22,"marks":1036},"IRS office: ",[1037,1038],{"type":38},{"type":129,"attrs":1039},{"color":131},{"text":1041,"type":22,"marks":1042},"Visit your local IRS office.",[1043],{"type":129,"attrs":1044},{"color":131},{"type":778,"content":1046},[1047],{"type":18,"content":1048},[1049,1055],{"text":1050,"type":22,"marks":1051},"Libraries:",[1052,1053],{"type":38},{"type":129,"attrs":1054},{"color":131},{"text":1056,"type":22,"marks":1057}," Some public libraries may hold copies.",[1058],{"type":129,"attrs":1059},{"color":131},{"type":778,"content":1061},[1062],{"type":18,"content":1063},[1064,1070],{"text":1065,"type":22,"marks":1066},"Tax professionals: ",[1067,1068],{"type":38},{"type":129,"attrs":1069},{"color":131},{"text":1071,"type":22,"marks":1072},"Accountants or tax preparers also offer copies.",[1073],{"type":129,"attrs":1074},{"color":131},{"type":764,"attrs":1076,"content":1077},{"level":766},[1078],{"text":1079,"type":22,"marks":1080},"Can I fill out the W9 form online?",[1081],{"type":129,"attrs":1082},{"color":773},{"type":18,"content":1084},[1085],{"text":1086,"type":22,"marks":1087},"Yes, you can fill out the W9 form online. ",[1088],{"type":129,"attrs":1089},{"color":131},{"type":18,"content":1091},[1092],{"text":1093,"type":22,"marks":1094},"While the IRS itself doesn't provide an online fillable version of the W9, many third-party websites and software applications offer this service, and they generally include comprehensive W9 form instructions.",[1095],{"type":129,"attrs":1096},{"color":131},{"type":764,"attrs":1098,"content":1099},{"level":766},[1100],{"text":1101,"type":22,"marks":1102},"How to send a W9 form?",[1103],{"type":129,"attrs":1104},{"color":773},{"type":18,"content":1106},[1107],{"text":1108,"type":22,"marks":1109},"W9 tax forms are not sent to the IRS. ",[1110],{"type":129,"attrs":1111},{"color":131},{"type":18,"content":1113},[1114],{"text":1115,"type":22,"marks":1116},"Instead, these forms are sent to the person or entity requesting your taxpayer information. This could be a client, employer, financial institution, or any other entity.",[1117],{"type":129,"attrs":1118},{"color":131},{"type":18,"content":1120},[1121],{"text":1122,"type":22,"marks":1123},"Blank or Pre-filled forms",[1124,1125],{"type":38},{"type":129,"attrs":1126},{"color":131},{"type":18,"content":1128},[1129],{"text":1130,"type":22,"marks":1131},"The W9 form is typically sent blank to the individual who needs to fill it out.",[1132],{"type":129,"attrs":1133},{"color":131},{"type":18,"content":1135},[1136],{"text":1137,"type":22,"marks":1138},"Sending Physical Copies",[1139,1140],{"type":38},{"type":129,"attrs":1141},{"color":131},{"type":775,"content":1143},[1144,1159],{"type":778,"content":1145},[1146],{"type":18,"content":1147},[1148,1154],{"text":1149,"type":22,"marks":1150},"Mail: ",[1151,1152],{"type":38},{"type":129,"attrs":1153},{"color":131},{"text":1155,"type":22,"marks":1156},"The most common way to send a physical W9 form is through regular mail.",[1157],{"type":129,"attrs":1158},{"color":131},{"type":778,"content":1160},[1161],{"type":18,"content":1162},[1163,1169],{"text":1164,"type":22,"marks":1165},"In-person delivery:",[1166,1167],{"type":38},{"type":129,"attrs":1168},{"color":131},{"text":1170,"type":22,"marks":1171}," If you work closely with the requester, you may be able to deliver the form in person.",[1172],{"type":129,"attrs":1173},{"color":131},{"type":18,"content":1175},[1176],{"text":1177,"type":22,"marks":1178},"Sending Digital Copies",[1179,1180],{"type":38},{"type":129,"attrs":1181},{"color":131},{"type":775,"content":1183},[1184,1199,1214],{"type":778,"content":1185},[1186],{"type":18,"content":1187},[1188,1194],{"text":1189,"type":22,"marks":1190},"Email: ",[1191,1192],{"type":38},{"type":129,"attrs":1193},{"color":131},{"text":1195,"type":22,"marks":1196},"You can scan the completed and signed W9 tax form and send it as an email attachment.",[1197],{"type":129,"attrs":1198},{"color":131},{"type":778,"content":1200},[1201],{"type":18,"content":1202},[1203,1209],{"text":1204,"type":22,"marks":1205},"Secure file sharing: ",[1206,1207],{"type":38},{"type":129,"attrs":1208},{"color":131},{"text":1210,"type":22,"marks":1211},"If the requester uses a secure file-sharing platform, you can upload the form there.",[1212],{"type":129,"attrs":1213},{"color":131},{"type":778,"content":1215},[1216],{"type":18,"content":1217},[1218,1224],{"text":1219,"type":22,"marks":1220},"Online portals:",[1221,1222],{"type":38},{"type":129,"attrs":1223},{"color":131},{"text":1225,"type":22,"marks":1226}," Some companies or institutions provide online portals.",[1227],{"type":129,"attrs":1228},{"color":131},{"type":764,"attrs":1230,"content":1231},{"level":766},[1232],{"text":1233,"type":22,"marks":1234},"How do I fill out the W9 form?",[1235],{"type":129,"attrs":1236},{"color":773},{"type":18,"content":1238},[1239],{"text":1240,"type":22,"marks":1241},"The following steps will show you how to fill out the W9 form:",[1242],{"type":129,"attrs":1243},{"color":131},{"type":775,"content":1245},[1246],{"type":778,"content":1247},[1248,1256],{"type":18,"content":1249},[1250],{"text":1251,"type":22,"marks":1252},"Part I - Taxpayer Identification Number (TIN):",[1253,1254],{"type":38},{"type":129,"attrs":1255},{"color":131},{"type":775,"content":1257},[1258,1267,1276,1285,1294],{"type":778,"content":1259},[1260],{"type":18,"content":1261},[1262],{"text":1263,"type":22,"marks":1264},"Enter your full legal name.",[1265],{"type":129,"attrs":1266},{"color":131},{"type":778,"content":1268},[1269],{"type":18,"content":1270},[1271],{"text":1272,"type":22,"marks":1273},"Enter your business name (if different).",[1274],{"type":129,"attrs":1275},{"color":131},{"type":778,"content":1277},[1278],{"type":18,"content":1279},[1280],{"text":1281,"type":22,"marks":1282},"Check the box for your federal tax classification.",[1283],{"type":129,"attrs":1284},{"color":131},{"type":778,"content":1286},[1287],{"type":18,"content":1288},[1289],{"text":1290,"type":22,"marks":1291},"If exempt from backup withholding, check the box and enter the code.",[1292],{"type":129,"attrs":1293},{"color":131},{"type":778,"content":1295},[1296],{"type":18,"content":1297},[1298],{"text":1299,"type":22,"marks":1300},"Enter your mailing address.",[1301],{"type":129,"attrs":1302},{"color":131},{"type":775,"content":1304},[1305],{"type":778,"content":1306},[1307,1315],{"type":18,"content":1308},[1309],{"text":1310,"type":22,"marks":1311},"Part II - Certification:",[1312,1313],{"type":38},{"type":129,"attrs":1314},{"color":131},{"type":775,"content":1316},[1317,1326],{"type":778,"content":1318},[1319],{"type":18,"content":1320},[1321],{"text":1322,"type":22,"marks":1323},"Enter your SSN or EIN.",[1324],{"type":129,"attrs":1325},{"color":131},{"type":778,"content":1327},[1328],{"type":18,"content":1329},[1330],{"text":1331,"type":22,"marks":1332},"Sign and date the form.",[1333],{"type":129,"attrs":1334},{"color":131},{"type":18,"content":1336},[1337],{"text":1338,"type":22,"marks":1339},"Required Information:",[1340,1341],{"type":38},{"type":129,"attrs":1342},{"color":131},{"type":775,"content":1344},[1345,1354,1363,1372,1381,1390,1399],{"type":778,"content":1346},[1347],{"type":18,"content":1348},[1349],{"text":1350,"type":22,"marks":1351},"Full legal name",[1352],{"type":129,"attrs":1353},{"color":131},{"type":778,"content":1355},[1356],{"type":18,"content":1357},[1358],{"text":1359,"type":22,"marks":1360},"Business name (if applicable)",[1361],{"type":129,"attrs":1362},{"color":131},{"type":778,"content":1364},[1365],{"type":18,"content":1366},[1367],{"text":1368,"type":22,"marks":1369},"Federal tax classification",[1370],{"type":129,"attrs":1371},{"color":131},{"type":778,"content":1373},[1374],{"type":18,"content":1375},[1376],{"text":1377,"type":22,"marks":1378},"Exemption from backup withholding (if applicable)",[1379],{"type":129,"attrs":1380},{"color":131},{"type":778,"content":1382},[1383],{"type":18,"content":1384},[1385],{"text":1386,"type":22,"marks":1387},"Mailing address",[1388],{"type":129,"attrs":1389},{"color":131},{"type":778,"content":1391},[1392],{"type":18,"content":1393},[1394],{"text":1395,"type":22,"marks":1396},"SSN or EIN",[1397],{"type":129,"attrs":1398},{"color":131},{"type":778,"content":1400},[1401],{"type":18,"content":1402},[1403],{"text":1404,"type":22,"marks":1405},"Signature and date",[1406],{"type":129,"attrs":1407},{"color":131},{"type":764,"attrs":1409,"content":1410},{"level":766},[1411],{"text":1412,"type":22,"marks":1413},"When are the W9 forms due?",[1414],{"type":129,"attrs":1415},{"color":773},{"type":18,"content":1417},[1418],{"text":1419,"type":22,"marks":1420},"Ideally, a W9 form should be submitted before receiving the first payment for services or other income. ",[1421],{"type":129,"attrs":1422},{"color":131},{"type":18,"content":1424},[1425],{"text":1426,"type":22,"marks":1427},"However, for tax reporting purposes, it's crucial to submit a completed W9 by the end of the calendar year. If your information changes, you need to notify the payer and provide an updated W9 form.",[1428],{"type":129,"attrs":1429},{"color":131},{"type":764,"attrs":1431,"content":1432},{"level":766},[1433],{"text":1434,"type":22,"marks":1435},"Do W9 forms expire?",[1436],{"type":129,"attrs":1437},{"color":773},{"type":18,"content":1439},[1440],{"text":1441,"type":22,"marks":1442},"Generally, completed W9 forms do not expire as long as the information remains accurate. ",[1443],{"type":129,"attrs":1444},{"color":131},{"type":18,"content":1446},[1447],{"text":1448,"type":22,"marks":1449},"However, a new form is needed if any information changes or if the payer requests one.",[1450],{"type":129,"attrs":1451},{"color":131},{"type":764,"attrs":1453,"content":1454},{"level":766},[1455],{"text":1456,"type":22,"marks":1457},"Get expert financial advice",[1458],{"type":129,"attrs":1459},{"color":773},{"type":18,"content":1461},[1462],{"text":1463,"type":22,"marks":1464},"W9 forms are used to request a person's or business's taxpayer identification number so that a person making a payment may report the income paid to the IRS. Failure to provide a form can result in the payer withholding 24% of payments. ",[1465],{"type":129,"attrs":1466},{"color":131},{"type":18,"content":1468},[1469,1475,1485],{"text":1470,"type":22,"marks":1471},"Let Unbiased match you with an expert financial advisor for ",[1472,1473],{"type":38},{"type":129,"attrs":1474},{"color":131},{"text":1476,"type":22,"marks":1477},"expert financial advice",[1478,1481,1482,1484],{"type":31,"attrs":1479},{"href":1480,"uuid":34,"anchor":34,"target":34,"linktype":36},"https://v2.unbiased.com/inquiry/financial-advisor/advice-areas/?_gl=1%2aq6is0t%2a_ga%2aMjEwOTg3MTczOC4xNjk3NDQ0NjE5%2a_ga_2L93GWDPD4%2aMTcwNjU0MTg4Mi41MS4xLjE3MDY1NDE4ODQuNTguMC4w",{"type":38},{"type":129,"attrs":1483},{"color":822},{"type":824},{"text":1486,"type":22,"marks":1487}," on taxes, tax liability, and other financial decisions.  ",[1488,1489],{"type":38},{"type":129,"attrs":1490},{"color":131},"article-rich-text",[1493],{"_uid":1494,"image":1495,"title":1499,"subtitle":12,"component":1521,"breadcrumbs":558},"7258534c-6542-4ae2-bfde-cd263bf80204",{"id":1496,"alt":12,"name":12,"focus":12,"title":12,"filename":1497,"copyright":12,"fieldtype":1498,"is_external_url":543},7793421,"https://a.storyblok.com/f/185166/900x450/8fef2ebc0b/what-is-a-w9-form.png","asset",{"type":15,"content":1500},[1501],{"type":18,"content":1502},[1503,1508,1516],{"text":1504,"type":22,"marks":1505},"What do you need to know about the ",[1506],{"type":129,"attrs":1507},{"color":773},{"text":1509,"type":22,"marks":1510},"W9 tax form",[1511,1514],{"type":25,"attrs":1512},{"class":1513},"primary-gradient",{"type":129,"attrs":1515},{"color":773},{"text":1517,"type":22,"marks":1518},"?",[1519],{"type":129,"attrs":1520},{"color":773},"app-hero",{"name":1523,"created_at":1524,"published_at":1525,"updated_at":1526,"id":1527,"uuid":1528,"content":1529,"slug":1539,"full_slug":1540,"sort_by_date":34,"position":1541,"tag_list":1542,"is_startpage":543,"parent_id":1543,"meta_data":34,"group_id":1544,"first_published_at":1545,"release_id":34,"lang":730,"path":34,"alternates":1546,"default_full_slug":34,"translated_slugs":34,"_stopResolving":558},"Rachel Carey","2023-03-28T10:05:08.718Z","2025-01-28T12:05:49.815Z","2025-01-28T12:05:49.832Z",283076789,"b4ce951f-89c7-4ef6-97a8-709dc6d856e1",{"job":1530,"_uid":1531,"name":1523,"image":1532,"component":1535,"education":1536,"expertise":1537,"description":1538},"Senior Content Writer","a6e3129c-eeee-4438-8204-797883981521",{"id":1533,"alt":12,"name":12,"focus":12,"title":12,"filename":1534,"copyright":12,"fieldtype":1498,"is_external_url":543},7792663,"https://a.storyblok.com/f/185166/1199x1257/2401746255/rachel-carey.jpg","article-author","Griffith College Dublin, MA (Hons) in Journalism & Media Communications","Rachel brings over a decade of experience in media, including SEO content writing, marketing, public relations, and broadcast and print journalism.","Rachel is a Senior Content Writer at Unbiased, producing content across a range of different sectors, including personal finance, retirement, and investing. She specializes in simplifying intricate financial terms into clear, engaging content tailored for both B2C and B2B audiences.","rachel-carey","authors/rachel-carey",-10,[],224651374,"024abff2-15a6-4099-8ba2-25c01abe42e8","2023-04-03T07:50:42.397Z",[],[1548,1569],{"_uid":1549,"body":1550,"title":1567,"component":1568},"628318e0-01e9-4c44-8673-bc4675b4f2b9",[1551,1555,1559,1563],{"_uid":1552,"href":1553,"text":1554,"component":542,"openInNewWindow":558},"52daab66-c827-4646-bf31-fcea21a28d95","https://www.unbiased.com/discover/taxes/capital-gains-tax-exemption-for-seniors-what-does-it-mean-for-you","Capital gains tax over 65",{"_uid":1556,"href":1557,"text":1558,"component":542,"openInNewWindow":558},"b258f9ad-dd2d-408d-9248-86254ba3675e","https://www.unbiased.com/discover/taxes/payroll-tax-rates-an-updated-guide-for-2023-federal-and-state-taxes","What percent of paycheck goes to taxes",{"_uid":1560,"href":1561,"text":1562,"component":542,"openInNewWindow":558},"be9a44dc-5f0c-46fc-a02f-9fcf86e91e1e","https://www.unbiased.com/discover/taxes/how-to-make-tax-free-investments","Investments that are tax deductible",{"_uid":1564,"href":1565,"text":1566,"component":542,"openInNewWindow":558},"afb947f8-7959-40aa-85c0-ae197f76a725","https://www.unbiased.com/discover/taxes/Tax-strategies-for-high-income-earners","Tax strategies for high income earners","Related Articles ","app-links-list",{"_uid":1570,"list":1571,"cta_link":819,"cta_text":1572,"component":1573,"window_label":12,"window_title":1574},"a393f28d-5dea-4939-afb7-f3d32c890f8e","A financial advisor can build you a comprehensive tax plan that lets you take home more of your money","Match with a financial advisor","app-banner",{"type":15,"content":1575},[1576],{"type":18,"content":1577},[1578],{"text":1579,"type":22},"Need help with your tax strategy?",{"_uid":1581,"title":1582,"plugin":1583,"og_image":12,"og_title":12,"description":1584,"twitter_image":12,"twitter_title":12,"og_description":12,"twitter_description":12},"03b38ba5-8ca4-4d2c-bd86-e793f3c6297e","W9 Form Comprehensive Guide | Unbiased","seo_metatags","Learn all about the W9 tax form, its purpose, and how to fill it out correctly. Read our guide to understand its requirements and implications.","app-article",[],[],"Learn about the purpose, use, and differences of W9 forms in the US tax system and why a missing or incorrect form can lead to financial issues.",[],"what-is-a-w-9-form","discover/taxes/what-is-a-w-9-form",-110,[],224651381,"13c80448-f627-4846-a2a2-3a33a17b083e","2023-03-31T15:04:10.745Z",[],{"left":727,"top":727,"width":1599,"height":1599,"rotate":727,"vFlip":543,"hFlip":543,"body":1600},24,"\u003Cpath fill=\"currentColor\" d=\"M3.71 16.29a1 1 0 0 0-.33-.21a1 1 0 0 0-.76 0a1 1 0 0 0-.33.21a1 1 0 0 0-.21.33a1 1 0 0 0 .21 1.09a1.2 1.2 0 0 0 .33.21a.94.94 0 0 0 .76 0a1.2 1.2 0 0 0 .33-.21a1 1 0 0 0 .21-1.09a1 1 0 0 0-.21-.33M7 8h14a1 1 0 0 0 0-2H7a1 1 0 0 0 0 2m-3.29 3.29a1 1 0 0 0-1.09-.21a1.2 1.2 0 0 0-.33.21a1 1 0 0 0-.21.33a.94.94 0 0 0 0 .76a1.2 1.2 0 0 0 .21.33a1.2 1.2 0 0 0 .33.21a.94.94 0 0 0 .76 0a1.2 1.2 0 0 0 .33-.21a1.2 1.2 0 0 0 .21-.33a.94.94 0 0 0 0-.76a1 1 0 0 0-.21-.33M21 11H7a1 1 0 0 0 0 2h14a1 1 0 0 0 0-2M3.71 6.29a1 1 0 0 0-.33-.21a1 1 0 0 0-1.09.21a1.2 1.2 0 0 0-.21.33a.94.94 0 0 0 0 .76a1.2 1.2 0 0 0 .21.33a1.2 1.2 0 0 0 .33.21a1 1 0 0 0 1.09-.21a1.2 1.2 0 0 0 .21-.33a.94.94 0 0 0 0-.76a1.2 1.2 0 0 0-.21-.33M21 16H7a1 1 0 0 0 0 2h14a1 1 0 0 0 0-2\"/>",[1602,1605,1606],{"title":1603,"exact":558,"href":1604},"Home","https://www.unbiased.com",{"title":453,"exact":558,"to":466,"disabled":543},{"title":750,"exact":558,"to":1607,"disabled":558},"/discover/taxes/what-is-a-w-9-form",{"left":727,"top":727,"width":733,"height":733,"rotate":727,"vFlip":543,"hFlip":543,"body":1609},"\u003Cpath fill=\"currentColor\" d=\"m181.66 133.66l-80 80a8 8 0 0 1-11.32-11.32L164.69 128L90.34 53.66a8 8 0 0 1 11.32-11.32l80 80a8 8 0 0 1 0 11.32\"/>",1777454199207]